"Time is not gold, time is life"
José Luis Sampedro-
Throughout our lives, we perform multiple tasks and at the end we sometimes feel that we have not done things right or that we have not done anything, and then we feel frustrated.
To manage your time, you have to follow these 5 simple tips that will help us know what to do each day and how to improve our daily activities.
1. Set a goal
Stephen Covey, in his book "The Seven Habits of Effective People" tells us that we must start by setting a goal.
This objective must have a series of characteristics:
- Specific. The most detailed possible.
- Measurable. It is very important to be able to measure whether we are reaching it or not.
- Realistic. Often we set goals that are unrealistic and we should adapt them to make them happen.
- A failure. An objective must have a deadline. In this way, we will be able to find out more easily whether we have succeeded or not.
2. Establish priorities
Stephen Covey talks about the notion of beginning to refer to the distinction between urgent and important, in order to prioritize tasks.
Covey creates four tables in which we can classify our activities:
- The urgent and the important.
- The non urgent and the important.
- The urgent and the not important.
- The non-urgent and the non-important.
The urgent is what requires immediate attention.
The important thing is what contributes to your medium and long term goals, in other words the purpose of your life.
3. Plan your tasks
From a professional point of view, there are tasks that can be defined as very effective (those that bring us large revenues) and others that are of low profitability (such as those that bring us little income).
Each task must be developed at the appropriate time of the day or week, to be effective.
In addition, we must take into account the time of the task in question but also of all that surrounds it (displacements, calls etc.).
When we do a task planning, we have to plan certain moments for the unforeseen events that may arise so that we can face them.
"Do not start a day, a week or a month without planning them"-Jim Rohn-
4. Protect time
Every minute we spend on a task must be protected so that there are no interruptions.
It is very common for calls, e-mails or others to interrupt us. However, we must strive to protect certain moments of the day to devote all our energy to this task.
Tim Ferriss, in his book "The professional day of hours" defines the interruption as anything that prevents to completely complete a task, and it differentiates three types of interruptions:
- Those that waste time. These are the ones that can be ignored with little or no consequences.
- Those that take a lot of time. It is the repetitive tasks that interrupt the more important work.
- Those who arrive when we do not know how to delegate. These are the ones that happen when other people need our backing for very simple tasks that could be done more easily.
To succeed in protecting our time, it is fundamental to learn to say NO to all tasks that have nothing to do with our project or that bring us nothing.
In any case, we can say "no" and leave this task for another more opportune moment.
The activities we do both in our work and in our private life sometimes have to be done by ourselves, but they can be delegated to succeed in teamwork. So, it is important to learn to delegate.
5. Measure the results
Once we have set our goal and the tasks we need to achieve to achieve it, we will have to measure whether the deadline we have set has been met.
In the event that we have not achieved the expected result, we will be able to know if the objective in question was realistic or not, and make adjustments to make it possible.
Properly managing your time is one more step towards the goal, both in your work and in your private life.
That's why, to reach our dreams, it's fundamental to know what we do, when we do it and how we do it.
"People consider me an expert in time management. I see myself as an expert in priority management, appreciating things at their true value. I know that investing is more profitable for my future. "-Timothy Ferriss-